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Backup Scheduler

A backup is a copy of the systems database which serves as a substitute or alternative in case the computer fails. If your system computer fails, you may restore a backup copy onto another computer   (on which the EntraPass Server application has been installed) .

•   Back up your files regularly, at least once a week or more if many modifications were made to the database.

•   We recommend that you make two backups of all your database files. To be especially safe, keep them in separate locations.

•   To backup your files, you can use:

•   the menus of the Server/ Backup Tab, or

•   the Backup Scheduler to apply automatic schedules, or

•   other third party software and hardware (the third party software is not recommended).

Note: By default, when you backup or restore files, the Server databases will temporarily be disabled (not available). The Workstation s will not be able to modify the databases.

The Backup Scheduler program is used to schedule automatic backups of your data, archives, and In/Out databases. Define the default settings and the system will do the rest.

Configuring the Backup when the EntraPass Server is Running as a Service

These steps are required when the EntraPass Server is running as a service and you must backup to another computer within the same workgroup or domain.

Note: You must have full administrator privileges to perform the following steps at the EntraPass Server. Please refer to the network administrator, if you don’t have the privileges or you are not familiar with Windows Administrative Tools.

1 - From the EntraPass Server, go to Options > System Parameters > Server > Service Login Information.

2 - Fill-in all the mandatory fields: Domain name, Login name, Password and Password Confirmation.

Note: The Domain Name or the Workgroup must be the same for both, the EntraPass Server and the backup computer.

3 - Click OK.

Scheduling Automatic Backups of the System Database

1 - From the Options toolbar, select the Backup Scheduler button.

2 - Select the tab corresponding to the information you want to backup: Data, Archive, In/Out or Video event (In/Out).

Note: By default, the system will automatically   backup your files every Sunday at 4:00 AM for all new installations. Setting this feature at 4:00AM has an added benefit of not interfering with the system processing time or other tasks scheduled around midnight.

3 - Select the Automatic backup  option to enable the options displayed in the window. The options displayed depend on the tab that is enabled.

4 - Select the Backup folder :

•   Default folder —will backup your files in a system default backup folder. By default, the name of the backup sub-directory is generated automatically according to the following convention: X_YYYY_MM_DD_HH_MM_SS (Where 'X' = Data or Archives or In/Out (D, A or T), year, month, day, hour, minutes, and seconds.

Note: By default, the system backs up all the information originating from the following directories: C:\Program files\Kantech\Server\Data  or Archive  or Time on video or V . The information is sent to: C:\Program files\Kantech\Server\Backup\X_YYYY_MM_DD_HH_MM_SS .

•   Specific folder —will backup your files in a sub-folder labeled according to the default convention in the XXX folder.

5 - Select the Backup type: The options that are displayed depend on the type of the data to be saved.

•   Under the Data tab only:

•   Separate files : will backup the databases one by one.

•   Self-extracting compressed file : will create an executable file (*.exe) that will compress the information1 so as to reduce the amount of disk space taken by the backup.

•   Under the Archive,   In/Out and  Video Event tabs only:

•   Separate files (full backup) : will backup all databases.

•   Self-extracting compressed file (full backup) : will create an executable file (*.exe) that will compress the information so as to reduce the amount of disk space taken by the backup.

•   Separate files (incremental) : will backup all databases. Only the information that was modified since the last backup will be saved.

•   Self-extracting compressed file ( incremental ) : will create an executable file (*.exe) that will compress the information so as to reduce the amount of disk space taken by the backup. Only the information that was modified since the last backup will be saved.

Note: Restoring   a self-extracting backup after an EntraPass upgrade can only be done from the EntraPass Server where the original self-extracting backup was done.

Note: When you have selected “full backup”, each time a backup is done a new sub-folder containing the data or the self-extracting file will be created. If you are using the incremental backup type, only the information that was modified since the last backup will be saved. If you want to restore information, you will have to restore all the sub-folders one-by-one (starting from the oldest).

6 - Select the frequency of the backup,

•   Weekly : the backup will be carried out once a week. Specify which day (example, the backup will be executed every Thursday).

•   Monthly:  the backup will be carried out monthly, specify the day of the month (example, the backup will be carried out every first day of the month).

•   Daily : the backup will be carried out every day.

•   Now : this option allows you to request a backup when you need it.

7 - Enter the time at which the backup will start (24:00 format).

8 - Repeat steps 1 to 8 for all the remaining tabs.

9 - Click on OK to save.